Free membership resource
Make renewal season feel like a welcome back.
Give members a clear next step and give your team a practical plan. A reminder schedule, editable emails and simple worksheets for your next renewal cycle.
Get the free kitFree PDF + editable Word kit
For clubs, associations and membership nonprofits.
Inside the kit
A clearer plan for
every renewal.
Start with one renewal group, put your dates in place and keep the next step clear for members and your team.
- 01
A practical reminder plan
Map your renewal window, check your recipient list and keep manual and automatic renewals separate.
- 02
Five editable emails
Adapt the early invitation, friendly reminder, due-date notice, payment message and invitation to return.
- 03
A renewal tracker
Keep due dates, balances, status and the next action together in one working sheet.
- 04
A progress worksheet
Review completed renewals, outstanding balances and accounts that need help.
Get your Renewal Kit
Get the PDF and editable Word copy, ready for your next renewal cycle.
Make it your own
Use it with the tools
you already have.
Add your organization’s dates, terms and links, then choose the templates that fit each member’s situation. The PDF is ready to read and print. The Word copy gives you room to make it your own.
- 1Choose one renewal group.
- 2Add your dates and details.
- 3Review the list before each reminder.
A few useful answers.
Do I need a Clubward account?
No. Download the kit and use it with your current membership process.
Can I edit the emails and worksheets?
Yes. The Word copy lets you add your own dates, details and membership terms.
Does it cover automatic renewals?
The guide explains how to keep automatic renewals separate from manual reminders and includes a template for a verified unsuccessful payment.
Will I receive follow-up emails?
The three additional emails are optional. Choose the checkbox if you’d like renewal tips and an introduction to Clubward.