Facility reservations
Know what’s free before you promise the court.
Two members ask for the same court, one by email and one at the desk. Give your team one calendar to see what’s open, check the rules for the space, and confirm the booking.
Two requests. One court.
A note on the calendar
A request in the inbox
A booking sheet at the desk
Avery is waiting. Which time can you actually offer?
Try it yourself
Find an open slot and get it on the calendar.
Try a sample Saturday booking. Select an open time for Avery, review the member and the court, then confirm the reservation and see what the next shift sees.
- Find an open time
- Review the booking
- Confirm the reservation
- See it on the calendar
Clubward Staff viewReservations
Sample club- Booked
- Available
- Maintenance
Member request
“Is there a court open around four on Saturday?”
Avery wants to play on Saturday. Court 2 is available at 4:00 PM.
From the first request to a court ready to play.
- Check available times
- Confirm the member and space
- Share the current schedule
Set the rules for each space you share.
Can we book rooms and courts on the same schedule?
Yes. Set up courts, lanes, clubhouse rooms, or other shared amenities as bookable spaces. Staff can review the availability and confirmed reservations for each space.
Can we decide who can reserve and how far ahead?
Yes. Set eligibility and advance booking windows for each space. Staff can review requests and approve bookings where you require approval.
What if the time is already booked or blocked?
Staff can see booked and blocked times when reviewing availability. The standard booking flow checks that the slot is available before confirming a reservation.
How do we handle cancellations and fees?
Set cancellation notice and fee rules for the space. Authorized staff can cancel a reservation and check the schedule for reopened availability.
