Club payment processing

Take club payments.Know who paid for what.

Take club payments, collect membership dues automatically and follow up on failed payments. Keep payment records with the right person or household, then use revenue reports to see what’s been collected and what still needs attention.

Book a demoSee how payments work

A personal walkthrough, shaped around your club.

Two club administrators reviewing information together on a laptop.
Oakfield CommunityConnected payments
Payments, connected.Keep the purpose and the record together.
Family membership$125.00
Program registration$60.00
Staff-run POS purchase$6.00
Online Store order$32.00
Sample club data

Automatic dues, revenue recapture and reporting

Collect dues automatically.Less chasing for your team.

Set up recurring membership payments, follow up when a payment fails and see the results in your revenue reports. Keep payment records connected to each member account.

  1. 01

    Automatic dues collection

    Collect recurring membership dues on schedule for members enrolled in Auto Pay with a saved payment method. Keep invoices and payments linked to their household.

    Automatic dues collection
    Monthly duesMorgan household$120.00Paid
    Recurring schedule · Auto Pay enabled
    Sample club data
  2. 02

    Revenue recapture

    Help recover unpaid dues with automated reminders, scheduled retries for eligible Auto Pay accounts and staff follow-up when it’s needed.

    Revenue recapture
    Unpaid duesMorgan household$120.00
    Retry scheduledReminder sent
    Sample club data
  3. 03

    Revenue reports

    Review collected payments, outstanding balances and refunds, then follow the figures back to the records behind them.

    Revenue reports
    Collected$12,480
    Outstanding$640
    Revenue summary · Current month
    Sample club data
Members sharing an outdoor meal beside the clubhouse at sunset.
Connected payments
Family membershipMorgan household · Renewal$125.00
Payment record attached
Sample club data

Built around your people

Membership dues, program feesand purchases.

From renewing a family membership to buying a club T-shirt, bring card payments into the services your community uses.

  • Membership payments: Collect membership dues automatically for members enrolled in Auto Pay, with invoices and payment history connected to household accounts.
  • Program payments: Accept payments for lessons and programs through Clubward.
  • Snackbar and POS purchases: Take card payments for staff-assisted counter sales through your club’s POS.
  • Online Store orders: Let customers pay for merchandise through your public Online Store, with payment details linked to the order.
Explore billing & statements

One connected club

“Did our renewalpayment go through?”

Open the household account and review the payment alongside the related invoice. See who paid, the amount and what the payment covered. Give members a clear answer without asking them to explain the transaction all over again.

Connected payments
Family membershipMorgan household · Renewal$125.00
Payment record attached
Sample club data
Payment history
Family membershipInvoice #8420$120.00Paid
Sample club data

The details, clearly

A few questions.Clear answers.

A useful starting point for your next club conversation.

Can Clubward collect membership dues automatically?

Yes. Set up recurring membership dues and enable Auto Pay for enrolled members with a saved payment method. Clubward generates invoices and collects scheduled payments, keeping the records connected to the household account.

Can we accept payments for more than memberships?

Yes. Clubward supports card payments for programs, staff-assisted POS purchases and public Online Store orders.

Are payment records connected to members?

Member payments stay linked to the relevant person or household. Online Store payment details stay linked to the order, so staff can review the purchase even when the customer isn’t a member.

What are the payment processing fees?

Book a demo to review the processing fees and setup requirements that apply to your club.

How does revenue recapture work?

Clubward helps your team follow up on unpaid invoices through automated reminders and collections workflows. Configure scheduled payment retries for eligible Auto Pay accounts, see which balances remain open and involve staff when a member needs help.

Can we see revenue reports and outstanding balances?

Yes. Use revenue reporting to review collections, outstanding balances, refunds and the sources of club revenue. Follow report figures back to the relevant records so your treasurer can investigate a balance or explain the results.

Which payment journeys should we evaluate?

Include dues, program fees and the purchases your club actually handles. Review staff-operated Snackbar & POS separately from public Online Store checkout because the user, setting and equipment needs differ.

How should we evaluate processing costs?

Review the applicable processing terms alongside your club’s payment mix and expected volume. Include the setup and supported payment methods in the comparison so the decision reflects the full operating workflow.

Who needs to participate in the payment setup review?

Include the people responsible for member accounts, counter sales and bookkeeping. Trace a representative payment together so each person can explain the information they need and the point where responsibility moves to the next team.

Make payments easier for members.Make records easier for your team.

See automatic dues collection, payment recovery and revenue reports in action, alongside membership invoices, counter purchases and online orders. We’ll walk through your club’s payment needs, setup and processing terms.

Book a demo