Organize your places and spaces
Group courts, rooms and other spaces under the facility they belong to so staff can find them by name.
Club facility management
Give every space a place in your club’s day.
A new studio, a busy pool, a room shared by three teams. Organize the places your club runs, define what each space can handle, and give staff a shared reference for reservations and programs.
Try it yourself
A new studio is ready to open.
Set up a sample studio under the clubhouse and see what staff will find in the facility list.
- Open the facility
- Set the space details
- Save the space
- See the shared list
Clubward Staff viewFacility spaces
Sample clubClubhouseShared indoor spaces
- Meeting RoomActive · Capacity 12
- Main HallActive · Capacity 60
Studio status
Clubhouse Studio
New indoor space
Capacity and reservation details pending
The clubhouse is adding a studio. Staff open its list of spaces.
Bring your club’s spaces and the rules your staff need to see.
Book a facility management walkthroughKeep the details with the space
Set how each space is used
Record capacity and decide whether staff can reserve the space or use it for club operations.
Give the next shift the same view
Keep active spaces and their reservation settings visible so staff can plan around the right room.
How it connects
A shared reference for the next request.
Once staff save a space as active and reservable, it has a named place in the facility list. Staff can refer to it when planning reservations and activities.
Clubhouse spaces
Clubhouse Studio
Ready for setup
Questions about managing club spaces
How would this fit the places your club runs?
Can we manage more than pools?
Yes. Facility Management covers spaces such as courts, lanes, rooms and other amenities. We will map the areas and rules your organization needs.
How does weather review use facility information?
The weather dashboard uses the outdoor designation on facilities to identify upcoming activities staff may want to review.
Which facility should we organize first?
Start with a space that generates repeated calendar checks, availability questions or shift handoffs. Map its activities and responsibilities first, then use that example to decide how to organize the rest of the property.
Start with the space your staff asks about most.
Bring your facility list and a typical operating day. We’ll walk through how staff can organize the spaces they use and keep their details in view.
Book a facility management walkthrough
Facility management guides and planning
From the Clubward blog
Facility Management guides
Blog article
Registration is open. Is the first session ready?
Work through the people, spaces and information your team needs before a program begins.
Read article
Blog article
What the next shift needs before you leave
Build a clearer handoff around staff coverage, open questions and timecard readiness.
Read articleA closer look at facility management
The cost of managing each space in isolation
When each facility has its own calendar and handoff notes, a closure or schedule change can leave the rest of the club working from old information.
Changes travel slowly
A manager knows a space is unavailable, but another team is still planning around it. Separate calendars and informal handoffs create extra conversations before anyone can give a member a clear answer.
Small questions interrupt everyone
Finding out what is happening in a room should not require tracking down the one person who maintains its calendar. Repeated checks take attention away from the people already at your desk.
Capacity decisions lack context
A facility can look quiet on one list and fully committed on another. Bringing activity and operating context together helps managers understand the space before changing its use.
Bring a real example.
In your personal walkthrough, we’ll explore:
- Your locations, amenities and bookable areas
- Facility availability and operating handoffs
- Weather rules and camera needs by facility
Evaluate the whole facility day
Which facility should we organize first?
Start with a space that generates repeated calendar checks, availability questions or shift handoffs. Map its activities and responsibilities first, then use that example to decide how to organize the rest of the property.
How does this connect to reservations and programs?
Facility Management supplies the location context for the activity around each space. Reservations and Classes & Programs handle their respective booking and enrollment journeys within the connected platform.
What should we bring to a facility walkthrough?
A facility list and one busy operating day are useful starting points. Include an example of a closure or schedule change to explore how your staff would coordinate it.
Can we manage more than pools?
Yes. Facility Management covers spaces such as courts, lanes, rooms and other amenities. We will map the areas and rules your organization needs.
How does weather review use facility information?
The weather dashboard uses the outdoor designation on facilities to identify upcoming activities staff may want to review.