Clubward for Swim clubs
Opening day starts long before the first member arrives. Clubward combines pool membership software with check-in, guest passes, swim lessons and staff coordination. Keep seasonal households, dues and daily operations connected, from preseason preparation through the final poolside afternoon.
For private swim clubs, community pools and swim-and-tennis clubs.
Start with the work that matters
A household has renewed, a waiver is still missing and a payment update has not reached the gate. When each detail lives in a different list, your team repeats the same investigation. Pool membership software should carry the household’s current status into the daily arrival workflow.
Guest admissions, swim lessons and a snack bar line all compete for attention. Staff need clear access rules and a cash register they can use at the counter. Clubward brings those workflows into the same operation while keeping each staff member focused on their role.
Your pool may need an operational response while an indoor clubhouse stays open. Facility-specific weather rules connect applicable conditions with configured actions and notices for members and staff. Your team can review which facilities, events and audiences belong in each response before enabling automation.
Follow the everyday
Organize household memberships, renewal dates, waivers and payment steps. Review returning families and outstanding tasks together, then give members a clear path through their portal. Your opening checklist can include staff access, check-in equipment and the guest policies the front desk needs to follow.
Check members and guests in, keep lessons and facility bookings visible, and use Snackbar & POS for on-site counter sales and member balances. A separate Online Store can sell club merchandise through your website, so shopping online and purchasing a smoothie at the register remain distinct experiences.
Keep current member records, recorded visits, guest-pass history and account questions available to the people taking over. Review the season’s attendance and participation with the team, then use those conversations to prepare the next opening day.
Explore the details
Manage membership packages, eligibility, renewal windows and discounts with Clubward club membership software.
Explore Memberships & renewalsWelcome members with connected eligibility, household records and guest validation using Clubward check-in software.
Explore Check-in & guest accessManage guest products, sponsor households and redemption rules with Clubward guest pass software.
Explore Guest passesManage swim club snack bar and concession sales with Clubward POS. Connect staff checkout, member tabs, prepaid balances and a clearer finance handoff.
Explore Snackbar & POSConnect club shifts, coverage, time records and payroll handoff with Clubward staff scheduling software.
Explore Staff scheduling & time trackingReview the forecast, threshold-based weather advisories and upcoming outdoor activities in Clubward, then coordinate the response with your staff.
Explore Weather & facility advisoriesChoose with confidence
A practical fit for clubs that need memberships and real facility operations together. Bring your seasonal priorities; we will confirm the modules, payment setup and hardware involved before you choose a plan.
Before you decide
Yes. Start with your season dates, membership categories and household rules. We will walk through renewals, billing and access together so the setup matches the way your swim club operates. A seasonal club can also use programs, reservations and member communication outside the main pool season.
A useful pool membership system connects the household, the people covered, membership status, dues and the information staff need at arrival. Clubward brings those records into the same operation as pool check-in and guest passes, so a membership question has a clearer place to start.
Clubward includes membership applications and program enrollment, which serve different purposes. An application starts the club’s joining and review process. A swim lesson registration places an eligible participant into a program. Your walkthrough can follow both journeys and review the household, payment, waiver and capacity requirements for each.
Clubward has a dedicated Snackbar & POS feature for staff-operated counter sales. It is separate from the Online Store, which supports website merchandise purchases. In your demo, we can review the register, payment setup, member balances and the equipment you expect to use.
Weather automation uses configured rules for enabled, applicable facilities. Those rules connect weather events with permitted operational actions and targeted member or staff notifications. Bring your closure, reopening and communication procedures so we can confirm the supported triggers and approval choices for your facilities.
Make your next step a useful one
Bring the tasks that take the most effort, the tools you use and the questions you need answered. We’ll shape the demo around them.
Find your fit
Explore the workflows, questions and setup choices that matter to your organization.
Organize swim club households, seasonal renewals, waivers, balances and guest access. See how Clubward connects member records to pool check-in.
Explore your optionsConnect memberships, payments, facilities, staff and member engagement in one club management platform. Explore Clubward around your club’s daily work.
Explore your optionsConnect court and facility bookings, recreation registration, class rosters, waitlists and front desk check-in with Clubward sports and recreation software.
Explore your options